ARTICLE I – NAME
The name of this organization will be the Greater St. Louis Federal Executive Board, hereinafter referred to as the STL FEB.
ARTICLE II – AUTHORITY AND PURPOSE
Sec. 1 – Federal Executive Boards (FEBs) were established by direction of the President in a memorandum to heads of departments and agencies dated November 10, 1961, supplemented by a memorandum to the Director, Bureau of the Budget, dated August 31, 1969, and operate under 5 CFR 960.106.
Sec. 2 – The FEB is committed to working together to achieve common goals which improve the effectiveness of member organizations, provide exemplary service to customers, and foster a spirit of community involvement. The FEB will strive to provide a communication forum for agencies, share ideas and cooperate to improve efficiency and facilitate service delivery, reach out to the community through partnership, facilitate emergency service planning and delivery, and champion federal workers by promoting professionalism and diversity.
Sec. 3 – Under the guidance of the Director, Office of Personnel Management, the STL FEB will undertake cooperative efforts to provide the highest quality service possible to the American public and direct its cooperative activity to specific programs concerning presidential policies of general application.
Sec. 4 – The Sponsoring Agency, the 375th Mission Support Group at Scott Air Force Base, will be the field establishment designated by the Department of Defense to provide support to the STL FEB.
ARTICLE III – MEMBERSHIP
Sec. 1 – Membership of the STL FEB will consist of the most senior official (civilian or military) of federal establishments located in the St. Louis area, including southwestern Illinois, east central Missouri, and Southwest Kentucky. Requests for multiple memberships from separately reporting establishments within a single agency will be allowed. However, requests for additional memberships must include receipt of either approval in writing by their agency heads or written confirmation that the requestor has coordinated with existing members from that agency and all agree to additional representation.
Sec. 2 – STL FEB members will each designate, in writing to the Chair, an alternate to represent the member in meetings and activities when the principal is unavailable. The alternate member will be a deputy or the principal assistant to the member, or another senior official of the member’s organization.
Sec. 3 – STL FEB members may designate personnel of their agency to participate in activities undertaken by the FEB. Such participation in these assignments does not constitute membership in the STL FEB.
Sec. 4 – Voting privileges in meetings of the STL FEB will be restricted to members or their designated alternates.
ARTICLE IV – OFFICERS AND ELECTIONS
Sec. 1 -The elected officers of the FEB will be a Chair, First Vice-Chair, and Second Vice-Chair. The members of the Executive Council are also elected.
Sec. 2 – Duties of the elected officers are as follows:
- CHAIR: The Chair will provide overall policy direction to the Board, and policy and operational direction to the Executive Director, appoint all standing and special committees, preside at meetings, call special meetings, conduct regular business of the Board, act as spokesperson for the Board, and carry out other duties as defined herein. The Chair will serve for a period of one year.
- FIRST VICE-CHAIR: The First Vice-Chair will preside in meetings in the absence of the Chair, will succeed as Chair in the case of a vacancy during the elected term, and carry out duties assigned by the Chair. Further, the Vice-Chair will serve as the Fiscal Officer for the Board and in that capacity, is responsible for all fiscal activities. The Vice-Chair, with the assistance of the Executive Director, shall prepare and issue an annual financial statement, within 20 days of the end of their term. At the completion of the Chair’s term, the Vice-Chair will be promoted to Chair for a duration of one year.
- SECOND VICE-CHAIR: The Second Vice-Chair will preside in meetings in the absence of both the Chair and Vice-Chair, carry out duties assigned by the Chair, serve as a liaison to new STL FEB members, and as needed, conduct new member briefings. As such, will keep current on arrival of new agency heads and ensure their quick assimilation to the Board. At the completion of the First Vice-Chair’s term, the Second Vice-Chair will be promoted to First Vice-Chair for a duration of one year.
- EXECUTIVE COUNCIL: The Executive Council will serve as the policy formulating body for the FEB, and will recommend new or revised policy to the full Board for approval.
Sec. 3 – The term of office for the Chair, Vice-Chair and Second Vice-Chair will be for one year. Whenever possible, at least one of the elected officers of the Greater St. Louis FEB will be an active duty (or reservist on active duty orders) military representative.
Sec. 4 – The membership of Executive Council will consist of the Chair, Vice-Chair, Second Vice Chair, agency head committee chairs appointed by the FEB Chair, and up to fifteen members elected at-large from the STL FEB membership, and five ex-officio members (the immediate past Chair of the FEB, the Regional Administrator of the General Services Administration, the Service Center Director of the Office of Personnel Management, the representative of the sponsoring agency, and the designated representative of the senior military officer in the Greater St. Louis area, including southwest Illinois and east central Missouri).
Sec. 5 – The term of office for the fifteen at-large members of the Executive Council will be three years. An election will be held annually to replace one-third of the membership. The Chair of the FEB will serve as the Chair of the Executive Council.
Sec. 6 – There will be a Nominating Committee composed of three members appointed by the Chair.
Sec. 7 – The Nominating Committee will select at least one nominee for each office to be filled, and will be responsible for establishing a list of nominees. Members of the FEB in good standing may volunteer to be included on the list of nominees, in addition to those nominated by the Committee.
Sec. 8 – Election of officers will be held annually in October. Officers will assume their respective duties on the first day of January of the following year.
Sec. 9 – Election will be by either electronic or written ballot. Ballots will be provided to all members. Members will have 30 days to consider the nominees, make their selections and return their ballot. The ballot will include an option for write-in candidates. The candidates receiving the greatest number of votes for each office will be declared elected to that office.
Sec. 10 – In the event that an office becomes vacant during the elected term (i.e. PCS transfer, retirement, etc.), the Chair will appoint a member who will serve the unexpired term of office. An elected incumbent not having completed their term but having been replaced by their agency shall have their remaining term filled by their replacement.
ARTICLE V – EXECUTIVE DIRECTOR
An Executive Director and the Deputy Director will carry out the day-to-day activities of the Board as designated by the Chair, and as defined herein. Among the duties of the Executive Director are:
- Meeting planning and coordination,
- Executing the annual work plan and developing the annual report,
- Serving as a link among the Standing Committees and the Strategic Action Plan,
- Budgeting, and
- Championing federal workers by promoting professionalism and diversity.
ARTICLE VI – MEETINGS
Sec. 1 – The full membership of the STL FEB will meet no less than three times during the fiscal year. Special meetings of the STL FEB may be held by the Chair.
Sec. 2 – The STL FEB Executive Council will meet no less than five times a year, except in those months when the full Board meets.
Sec. 3 – Members present will constitute a quorum for transaction of business at any meeting of the STL FEB.
ARTICLE VII – COUNCILS AND COMMITTEES
Sec. 1 – The Chair of the STL FEB may establish and dissolve Councils and Committees as deemed necessary to carry out the STL FEB Strategic Action Plan.
Sec. 2 – The STL FEB will have Councils and Committees which may not be dissolved without the approval of the full Board. The purpose of the Councils and Committees is to advance Federal government goals by sharing resources among FEB agencies.
Sec. 3 – Council and Committee Chairs may appoint those subcommittees deemed necessary to carry out the responsibilities of their committees.
Sec. 4 – The Chair, STL FEB, will be a member ex-officio of all Councils and Committees. Council and Committee Chairs will be ex-officio members of all subcommittees.