GREATER ST. LOUIS FEDERAL EXECUTIVE BOARD
CONSTITUTION AND BY-LAWS
(Revised December 2021)
Section 1 – Name
The name of this organization shall be the Greater St. Louis Federal Executive Board hereinafter referred to as the Board.
Authority and Purpose
Section 1 – Authority
This Board was established by the direction of the President and operates under 5 CFR Part 960, as published in the Federal Register.
Section 2 – Purpose
The purpose of the Board is to strengthen the management and administration of executive branch activities in the Greater St. Louis Area, which includes southwestern Illinois and east central Missouri. The Board is organized and functions under the authority of the Director of the Office of Personnel Management.
Section 3 – Authorized Activities
Under the guidance of the Director for the Office of Personnel Management, the Board shall direct its cooperative activity to three lines of business: Emergency Preparedness, Security, and Employee Safety; Workforce Development and Support; and Intergovernmental and Interagency Collaboration and Community Outreach as well as specific programs concerning Presidential policies of general application.
Membership and Meetings of the Full Board
Section 1 – Composition of the Board
Membership of the FEB will consist of the most senior official (civilian or military) of federal establishments located in the Greater St. Louis Federal Executive Board service area, including southwestern Illinois and east central Missouri. Requests for multiple memberships from separately reporting establishments within a single agency will be allowed.
Section 2 – Alternates
Each member of the Board may designate an alternate member who shall attend meetings and otherwise serve in the absence of the member. The alternate member will be a deputy or the principal assistant to the member or another senior official of the member’s organization.
Section 3 – Voting Privileges
Voting privileges at meetings of the Full Board shall be restricted to members, or in their absence, their proxy.
Section 4 – Affiliated Membership
Organizations may be accepted for affiliated membership. The organization’s mission and goals must be similar to those of the Greater St. Louis Federal Executive Board. An organization wishing to be considered as an affiliated member must submit a letter to the Board expressing this request, provide information about its mission and goals and detail how these are similar to those of the FEB.
Once approved, the head of the affiliated member will be invited to Full Board meetings. In addition, affiliated members will be permitted to disseminate training opportunities to the Federal Executive Board membership and receive notices of appropriate Board sponsored programs.
Affiliated members have no voting privileges.
Section 5 – Participation by Non-Members
Board members may arrange for participation by other agency officials, and by designated officials and employees on their staffs, in activities undertaken by the Board or work of the committees, councils, or task forces under the Board. Such assignments may constitute membership on the committee, or the task force involved, but will not constitute membership on the Board.
Section 6 – Full Board Meetings
Meetings of the Full Board will be held not less than three times a year (and may include the annual awards program).
Officers and the Executive Committee
Section 1 – Officers
The officers of the Board shall be the Chair, Vice Chair, and Second Vice Chair. The officers shall be elected annually and are members of the Executive Committee.
Section 2 – Executive Committee – Elected Members Other Than Officers
An Executive Committee will consist of no less than seven (7) or more than twenty (20) members in addition to the officers and Ex Officio members. Executive Committee members will be elected at the annual election of the Board. An Executive Committee member may serve an indefinite number of terms.
Section 3 – Executive Committee – Ex Officio Members
The following will be Ex Officio Members of the Executive Committee with voting privileges:
- past chairs of the Board still in Federal service in this community
- the Regional Administrator of the Federal Emergency Management Agency (FEMA)
- the Regional Administrator of the General Services Administration (GSA)
- the Regional Commissioner of the Public Buildings Service (PBS) for GSA
The co-chairs of the Emergency Preparedness Advisory Committee (EPAC) include the FEMA Regional Administrator and the Regional Administrator or Regional Commissioner of the PBS of GSA.
Section 4 – Executive Committee Meetings
The Executive Committee shall meet quarterly or upon the request of the Chair. Guests are allowed to attend Executive Committee meetings at the request of, or by special arrangement with, the Chair.
All meetings will be conducted in accordance with Robert’s Rules of Order: http://www.rulesonline.com/
A voting quorum for any meeting shall be 51% of Executive Committee members (principals). If that number is not present, voting may take place virtually or at a future meeting as determined by the Chair.
Section 5 – Attendance by Executive Committee Members
Members of the Executive Committee shall personally attend no less than one-third of the Executive Committee Meetings during the fiscal year. An alternate or substitute attending on behalf of the member does not constitute attendance by the member.
Section 6 – Voting Privileges of the Executive Committee
Voting privileges at Executive Committee meetings or for Executive Committee decisions are restricted to members or their designated proxies.
Section 7 – Executive Committee Responsibilities
The Executive Committee shall act on all policy decisions that require immediate action. It shall seek ways and means to conduct and provide overall guidance to FEB program undertakings. To the extent practicable, the Chair will designate program coordinators who will provide specific guidance for, and monitor and report on, committee sanctioned activities.
Any action pending before the committee at its meetings may be adopted with the concurrence of a majority of the members, or their designated proxies, present and voting, except that the Board will not endorse any contractual agreement unless approved by the Chair or Vice Chair and the Executive Committee.
Duties of Officers
Section 1 – Chair
The Chair shall preside at all meetings of the Board and Executive Committee; appoint program coordinators and all standing and special committees, and chairs thereof; call such special meetings as may be required; and act as spokesperson for the Board on all occasions. The Chair shall be authorized to conduct the regular business of the Board. When matters of substantive policy require immediate action, he/she shall ask the Executive Committee to approve his/her actions.
Section 2 – Vice Chair
The Vice Chair shall preside at meetings in the absence of the Chair, shall succeed him/her in case of vacancy, and shall serve as a member of the Executive Committee. The Vice Chair will also be Chair-elect and serve as Chair the following year. Additionally, the Vice Chair will serve as a liaison to new members.
Section 3 – Second Vice Chair
The Second Vice Chair will preside at meetings in the absence of both the Chair and Vice Chair, carry out duties assigned by the Chair, and will be nominated to serve as the Local Federal Coordinating Committee (LFCC) Chair. The LFCC acts as the Board of Directors for the annual Combined Federal Campaign (CFC).
Committees and Subcommittees
Section 1 – Responsibilities
The Executive Committee will form and dissolve sub-committees and working groups as needed in support of the administration.
Section 2 – Committees
The purpose of the Councils and Committees is to advance Federal government goals by sharing resources among FEB agencies.
Section 3 – Chairs of Committees
Council and Committee Chairs may appoint those subcommittees deemed necessary to carry out the responsibilities of their committees.
Election – General Procedures
Section 1 – Date of Election
Elections shall be held annually no later than November 30th. Officers will assume their duties on January 1st.
Section 2 – Nominations
Announcements will be issued to members of the Board indicating that nominations are being accepted for vacancies on the Executive Committee. These nominations shall be given due consideration by the Nominating Committee based on criteria agreed upon by the Executive Committee annually.
Section 3 – Nominating Committee
The Chair shall appoint a Nominating Committee with concurrence of the Executive Committee consisting of a chair and at least two other members, who will prepare a slate of candidates for each elective office. The Nominating Committee shall submit the proposed slate to the Executive Committee for concurrence.
Section 4 – Election by Ballot
Once approved, the election slate will be transmitted to the Full Board for voting. The affirmation or declination of the slate shall be determined by a majority vote. Should the slate not be approved, the matter shall be returned to the Executive Committee and the nominating process repeated. Election results will be announced within one week after the close of the voting period.
Section 5 – Filling Vacancies
The Executive Committee shall fill all vacancies of elected offices occurring during the year except that the Vice Chair shall succeed the Chair if the Chair leaves his or her office during the year.
Effective Date of Constitution and By-Laws
This Constitution and By-Laws shall become effective upon adoption by the Federal Executive Board.
Amendments to the Constitution and By-Laws
Amendments to the Constitution and By-Laws shall be referred to the Executive Committee. Upon a favorable report and approval by that body, the amendments shall be submitted to the entire membership for their approval and adopted with the concurrence of the majority of those replying.